Keeping a record of financial transactions in the form of purchases, sales, income, expenditure of an organization or an individual is what bookkeeping is all about. There exists a subtle difference between bookkeeping and accounting. The job of a bookkeeper is to maintain the transaction records while that of an accountant is to create reports from such records. It is the responsibility of the bookkeeper that all transactions are correctly recorded as well as maintained for future reference of a particular individual or an organization.
Bookkeepers generally rely on two widely popular mechanisms for maintaining records. Single entry system are used by the bookkeepers for maintaining small transaction records where there are less chances of making a mistake. As the name suggests this system involves writing down transactions only once wither in the income column or in the expenditure column. The double entry system is more complex as compared to the previous one as it involves writing down transactions twice in two separate records and debiting or crediting them as and when required. This system is more accurate than the former as it involves recording a particular transaction twice and hence any error in one record can be cross checked from that of another record.
A bookkeeper must frequently check his daybook for any errors that may have crept in. using a double entry system makes this stage relatively simpler as then he has to just make sure that a particular transactions debit is equal to its credit. While on the other hand if a single entry system is used then a bookkeeper has to check each and every ledger accounts balance for errors and then finally make it equal to the total transaction. Nowadays bookkeeping job has been simplified with the use of computers for keeping records. They are more reliable than manual record keeping and has therefore brought in the age of computerized bookkeeping.